Back to School Safety and Security in 6 Steps

As schools and childcare centers across the country embark upon the new school year, it is important for owners and administrators to take a fresh look at safety and security. In the midst of a busy school year, some of these checklist items can be put on the back-burner. Schools can use the summer months to refocus and consider: What should owners and administrators review each year to make sure their facilities are safe and secure? 

1. Revisit safety and security policies

All good safety and security starts with robust emergency plans and policy. And while most schools have something in place, rarely is it dusted off and refreshed. The summers months, without the usual day-to-day distractions, is an ideal time to review these procedures. 

High-quality safety and security policies focus on both the goals of the security plan as well as the feasibility of implementation. By starting with what needs to be accomplished — whether that’s protecting students during the day, creating a safe space for after-hours extracurriculars or making the site ready to evacuate in case of a tornado — the policies will be built to fit a purpose. This exercise also often exposed important gaps in the security posture that might require urgent fixes. For example, has summer-time construction changed evacuation plans? Do new front desk personnel have the materials they need to be successful in access control? Do new classroom configuration demand updates to teacher training and awareness?

From a feasibility perspective, policies should be honest about what is achievable. There’s no point installing hundreds of security cameras if there’s no budget to hire a security officer to monitor them. There are ways of stretching your dollar and prioritizing if budget is an issue, but don’t let your eyes be bigger than your wallet. Invest as much as you can, but be smart with how that money is allocated. In cases where money is tight, be wary of fancy new technology. Training and preventative measures will get you further than installing new security equipment. 

Successful policies are also preventative rather than reactive. They focus on addressing issues before they occur, not after. To this end, focus your policies around things like access control and staff training and certification (including how to spot issues and dangerous behavior early, while interventions are still possible). That’s not to say you can neglect the rest. Policies should address all of the major primary response protocols: lock out, lock down, shelter-in-place and evacuate. Policies should go even further and should address how parents are informed of procedures, reunification after an event and the cadence of school-wide trainings. 

The list could go on forever and will vary school to school. The key takeaway is that your policies likely need a refresh, and if you keep them comprehensive, prevention-focused and with an emphasis on training, your school will be set up for success in the coming year. 

2. Revisit safety and security equipment

Equipment, which possibly hasn’t been used since your last drill, ought to be tested before school starts. This includes alarms, locks, cameras, and any other technology that will need to work flawlessly during an actual emergency. While we strongly emphasize policies’ importance over physical hardware, hardware is foundational in a robust physical security posture. Imagine if there’s no one trained to watch your fancy security cameras, your panic button isn’t operational or your access control mechanism doesn’t have a speaker system (you’ve just paid for a very expensive doorbell, nothing more). The physical hardware must be tested over the summer, so it’s functioning on day 1. Moreover, this is a great time to replace broken hardware or add new infrastructure to patch any gaps. 

3. Put safety and security at the heart of staff professional development

Summer is a time for professional development for many schools, giving teachers and staff an opportunity to improve their craft. By making safety and security a core component, schools empower their staff to act during an emergency in accordance with the school’s policies. This is especially true for new staff or staff who hasn’t gone through training in a while; it should be done annually at least. Consider getting your entire staff security certified over the summer. As the Navy SEAL adage goes, “under pressure, we don’t rise to the occasion, we fall to our training.”

4. Confirm relevant emergency information and contacts

People and roles change outside of your organization as well. Make sure you have the most up to date contact information for local first responders as well as offsite locations such as reunification sites or other security contractors. Have their hours changes? Are they still aware of your relationship if roles have changed? Are they up to date on your policies?

5. Set a plan & schedule for drills and trainings

Schools are expected — often regulated — to conduct emergency drills throughout the year. Too often, these are squeezed in at the end of the school year to check a box. But these drills serve a critical function in ensuring everything runs as smoothly as possible during an actual emergency. Students and staff must be up to date and regularly practice these drill for them to be effective. By scheduling these before the school year starts, administrators guarantee their people are prepared at any point during the year. Be sure to front-load the first several weeks of school with at least one of each of the main drills — evacuations, shelter in place, and lockdown. 

6. Communicate changes to parents

Parents have the right and the duty to know what to expect in terms of school safety and security. This included how to access the buildings, what types of drills or trainings their child might receive, how schools communicate during an emergency and what to expect with regard to the reunification plan in case of an evacuation. This ought to be provided to the parents near the beginning of the school year. It will save time answering questions in the long run. 

Don’t wait until you’re underwater

Safety and security has never been more important, and a well secure school helps parents, staff, and students rest easy, as well as even being a competitive value add to your business. During the summer, administrators finally have the headspace to address such critical issues that otherwise get brushes aside during the year. Don’t wait until you’re underwater. Act now. 

For more information about how SEC can help your school get prepared before school starts, visit secureed.com.

Emergency Lockdown Drills – Should All Ages Participate?

Preparing kids for an emergency is like walking a fine line. Practice makes perfect, but many parents fear drills meant to prepare students for emergency lockdowns will introduce new fears to children and leave them feeling unsafe at school. So, should you conduct lockdown drills with students – especially younger students? The answer is a resounding yes. All schools should conduct drills to emergency lockdown drills and adapt them to meet the emotional and intellectual needs of their student body.

 

Elements of a Successful Lockdown Drill

Lockdown drills don’t have to be scary. For any age, a successful drill includes:

  1. A plain language alert that all staff, students, and visitors can hear and understand
  2. Participants making their way to a secure area of the building
    • Seek shelter behind a door that can be locked, barricaded and/or tethered
  3. Participants seeking cover and concealment within their safe space
  4. Participants silencing cell phones, closing blinds and shutting off lights
  5. Protocol to ensure everyone is accounted for

Lockdown drills should be conducted with regularity and variety.

  • Regularity – We recommend at least two times per year, or as required by local regulations
  • Variety – Conduct the drills at different times of day. Try to initiate drills when children are in different areas of the building;

Note that an explanation of the “why”—the reasons behind the drill is not critical to a successful drill.

 

Conducting Emergency Lockdown Drills with Young Students (Childcare, Preschool, Elementary School) – It’s All About Protocol

Practicing for lockdown scenario with young children is all about enforcing proper movements and protocol, without going into details about the reasons for the drill. There is no need to introduce the idea of intruders or violence. Teachers can explain the drills as ways to practice being safe. Teachers should use plain language to explain what is happening and what the children can expect. For a fire drill a teacher might say, “Sometimes, in order to be safe, we have to leave the building quickly and quietly.” Teachers can use the same strategy for a lockdown drill and say “Sometimes, in order to be safe, we have to turn off the lights and sit in this corner of the room. Today we are going to practice.”

Teachers should clearly and calmly explain: what noise will indicate the start of the drill, where students should go, how they should behave during the drill, and what else will happen in the area (the teacher will turn off the lights, close the shades, lock the door etc.). With practice, students will become familiar with the protocol.

Teachers benefit immensely from practicing with students as they get the opportunity to evaluate the strengths and weaknesses of their emergency plan and can adapt to better prepared to keep the students safe (Did all of the students fit into the closet like as planned? Did any students stand out/present themselves as needing special assistance in future drills?) When emergency drills are conducted regularly and without a sense of danger or panic, they become routine.

 

Conducting Emergency Lockdown Drills with Older Students (Middle School, High School) – Add the “Why”

Many of the same basic principles apply when conducting lockdown drills with older students – teachers should use clear language to explain what is happening and what is expected of the students. With older students, it can be beneficial and appropriate to introduce the “why” element to the drills and make the drills more realistic. Match your explanation of the “why” to the students’ emotional maturity.

Giving context to the drills can instill a sense of importance, and encourage students to take the drill more seriously.  Making a lockdown drill slightly more realistic can train students to react and follow protocol even when there is a sense of danger.

 

Conducting Emergency Lockdown Drills with Staff Only – Add an Element of Realism

During teacher training sessions, it is useful to conduct drills without the students. Schools can simulate emergency situations in much more realistic detail, giving teachers the opportunity to understand how they naturally react under pressure, and how they can improve. Teachers and staff will be the leaders during any real-life emergency situation and they should be trained to feel fully confident in their ability to react in a lockdown scenario.

 

Always remember – a plan is only as good as the people implementing it. In the event of a real lockdown, teachers and students will be accountable for carrying out the plan. Age appropriate training for all is critical to a successful response.

SEC ON WOOD TV 8: “Have a Plan if Something Goes Wrong”

In the wake of the tragedy in Las Vegas, SEC’s CEO Jason Russell spoke to Wood TV8 in Michigan about being prepared.

“It’s about having a plan if something goes wrong. We tell people in a situation where you’re being shot at, you need to look for two things: cover or concealment.”

Read and watch the full interview here: http://woodtv.com/2017/10/02/ex-federal-agent-have-a-plan-if-something-goes-wrong/